One controlled line from the purchase request to the general ledger.
Most organisations run purchasing, supplier payments and the fixed asset register in separate tools. KodevERP joins them, so finance sees one record from the first request to the last depreciation entry.
- Budget checked before any order
- Every asset traced to its purchase order
- Every event posted to the ledger
Who has what pending
Control watch
Illustrative screen with demo data.
Know what was bought, who approved it and where it sits in the books.
Budget control before commitment
An over-budget requisition cannot be approved until a budget extension is raised and approved by a second person within their authority limit.
Every asset traces to a purchase order
Assets are capitalised from received goods, with cost, vendor and category locked. An asset without a PO is a controlled exception with a reason.
Nothing waits unnoticed
Every open step names the people who can act on it and how long it has waited. One widget lists who has what pending across the organisation.
Journals your GL can rely on
Depreciation runs monthly and in sequence. Every journal balances, goes to your general ledger as a batch file and is reconciled before the period is closed.
IAS 16 and IAS 36 reporting built in
The IAS 16 roll-forward, revaluation surplus, impairment and disposal gain or loss come straight from the register, ready for the year-end notes.
Ready for audit on any day
Maker-checker on every financial event and access change, segregation-of-duties rules, and an audit trail that shows if a record was altered.
One flow, from request to register.
Ten steps in a fixed order. Each one is recorded, each approval needs a second person, and the tracker shows who holds the next action.
Requisition
Raised by a site or department.
Vendor and price
Vendor and price selected.
Within budget
Extension needed if over budget.
Order issued
Issued after approval.
Goods received
A goods received note per delivery.
Invoice recorded
Recorded against the order.
Payment approved
Approved by a second person.
Payment confirmed
Settlement confirmed and recorded.
Units become assets
Received units are capitalised.
On the register
Tagged, assigned and depreciated.
Then the asset lifecycle, with a balanced journal for every financial event
Approved before it is committed.
The budget is checked on the requisition, and no one can approve their own request or approve beyond their limit.
- Budget first: the budget line, the amount available and the shortfall sit on the requisition
- A second person approves each budget extension, which tops up the budget line
- Reject, withdraw and cancel each need a reason that stays on the record
- One inbox for pending tasks across purchasing, payments and assets
- When Approve is not offered, the screen says why and who can act
Budget check · IT hardware, 2026
Approval inbox · Finance checker
Illustrative screen with demo data.
Balanced journals, reconciled balances.
One register for premises, plant and machinery, IT hardware, vehicles, furniture and software licences, kept in step with your general ledger.
- Depreciation runs month by month, straight-line or reducing balance, with residual values
- The journal is shown before approval, and it has to balance
- One person prepares the run and the GL controller approves it
- Each journal is marked posted with the ledger’s batch reference
- Once reconciled, the period is closed against further entries
Run for October 2026
Journal preview
| GL account | Description | Sub-ledger (PKR) | Awaiting posting | Difference |
|---|---|---|---|---|
| 1601010001 | IT hardware, cost | 49,500,000.00 | 3,480,000.00 | 0.00 |
| 1601019001 | Accumulated depreciation | (38,214,750.00) | (1,283,750.00) | 0.00 |
Illustrative screen with demo data.
Eight standard reports, each exportable
Each person lands on the page for their job.
Nine role-based landing pages, each limited to the user’s rights and scope.
CFO
Net book value, open orders, pending approvals and a control watch.
Senior management
An executive overview of spend and assets.
Audit and control
Exceptions, segregation of duties and the audit log.
Payments
Invoices, payment approvals and settlements.
Procurement officer
Requisitions, sourcing and purchase orders.
Budget approver
Budget lines and extension requests.
Stores
Receiving, with a goods received note per delivery.
Asset management
Capitalisation, transfers, verification and disposal.
Requester
Raise a request and follow it on the process tracker.
Controls your auditors will recognise.
The security model follows the way well-governed organisations separate duties between business users, checkers, administrators and audit.
Working now, ready to demonstrate.
- Request-to-payment tracker with budget control
- Capitalisation from received purchase orders
- Register, depreciation, transfers, revaluation, impairment and disposal
- Balanced journals, batch GL file, reconciliation and period close
- Physical verification by tag scanning
- Role-based landing pages and executive overview
Completed with your team.
- Real-time GL posting through an adapter for your finance system
- Active Directory or single sign-on
- Payment file and withholding tax rates
- Your approval matrix, GL mapping and master data
- User acceptance and security testing with your teams
Your ledger stays the book of record.
KodevERP is the sub-ledger and your existing general ledger remains the book of record. Users work in a browser, with nothing to install on their PCs.
Running a bank? KodevFAM is our fixed assets system built for banks, with a separate Ijarah book and journals to the core banking GL.
| Role | Sub-ledger for procurement, payments and fixed assets, with a built-in general ledger |
| GL output | Balanced batch file in CSV format, each journal with a unique reference, ready for the journal upload of your ERP or accounting system |
| Reconciliation | Sub-ledger against posted GL balances by account; the period locks once reconciled |
| Asset classes | Premises, plant and machinery, IT hardware, vehicles, furniture and software licences |
| Standards | IAS 16 and IAS 36 reporting from the register |
| Access | Browser-based; Active Directory or single sign-on completed at implementation |
See it run on your own process.
Ask for a guided demonstration of KodevERP for your finance and technology teams.